Administrative Assistant

H&G Systems | Dallas, TX

Full-Time | Monday–Friday | In-Office

About the Position

H&G Systems is looking for a friendly, dependable, and organized Administrative Assistant / Receptionist to join our team in Dallas, TX.

This is a great opportunity for someone who enjoys working with people, can handle a busy office, and is willing to learn new skills. Depending on experience and strengths, this position may focus primarily on front office responsibilities or include training to become a Service Dispatcher.

We're looking for someone with a positive attitude, strong communication skills, and the ability to stay organized when things get busy.

What You'll Do

• Answer incoming calls and direct customers to the appropriate person.

• Greet visitors and provide friendly, professional customer service.

• Assist with scheduling service calls and appointments.

• Communicate with customers, technicians, and office staff.

• Enter and update customer information in company systems.

• Assist with paperwork, filing, data entry, and general office duties.

• Help track service requests and follow up with customers as needed.

• Support the service department with scheduling and dispatching tasks.

• Learn the dispatching process and potentially take on additional responsibilities over time.

• Provide administrative support to other departments as needed.

What We're Looking For

• Previous receptionist, administrative assistant, customer service, or dispatching experience preferred.

• Strong phone skills and a friendly, professional attitude.

• Good organizational skills and attention to detail.

• Comfortable working with computers and learning new software.

• Ability to multitask and stay calm in a busy environment.

• Good communication skills and the ability to work with different personalities.

• Dependable, punctual, and willing to learn.

• Experience in HVAC, construction, or a service-related business is a plus, but not required.

• Bilingual in English and Spanish is a plus, but not required.

Why Join H&G Systems?

H&G Systems is an established commercial and industrial mechanical contractor serving customers throughout Texas.

We're looking for someone who wants to be part of a team, takes pride in doing a good job, and is interested in learning and growing with the company.

Whether you already have office experience or are interested in learning more about service dispatching, this could be a great opportunity.

Apply Today

If you're dependable, organized, enjoy working with people, and are ready to learn, we'd love to hear from you!

H&G Systems is an Equal Opportunity Employer.